At the heart of every project is the document control hub. An essential cog in the project machine. One which must be established at the seedling stage of any venture. And it must work efficiently to allow other departments to function effectively.
QEM Solutions understands these requirements and provides specialist document controllers (and if necessary processes) who have worked in a range of organisations. This means that they understand systems and processes, particularly the requirements of the organisation's quality management system.
Here are a few responsibilities QEM Solutions can undertake;
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Establishment and implementation of document control system best suited to the contract and the client. This can range from simple office-based systems to automatic online document collaboration software.
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Collation of all documentation required for handover & commissioning packages.
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Document distribution, retention and collection where appropriate.
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Ensuring all superseded documents are retrieved or destroyed.
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Correlation, indexing, preparation and review of the project quality records.
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Liaising with the client on the status of document approval.
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Control of all quality, health & safety and environmental management documentation.
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Liaising with other project personnel to ensure all required documentation is submitted on time, is legible, properly identified and status is indicated.
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Liaising with the subcontractors to ensure the efficient and timely submission of quality documentation for review and approval.
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Liaising with the construction team to ensure access to all necessary documents at latest revision.
Benefits include;
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Safer working practices by ensuring important information is channelled to who needs it, when and where necessary.
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Contractual control of information transmittal and transfer.
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Easier compilation of databooks and H&S file in accordance with the contract and CDM 2007 requirements.